Skip to main content

Preview Letters

So does all of our talk about letters recently have you interested in the letters in your CryWolf® database? If you would like a quick way to review them, in Maintenance, go to the Forms menu, and then choose Review Letter information.


In the View Letter information window, there will be two options:
View Basic Letter information and Preview All Letters



The view Basic Letter information will give you a table listing all of the letters and the basic information about them such as the letter use, the letter title, and any charges associated with the letter. It will also show the template used, the letterhead, who the letter is sent to, if there is a registration form associated (and which one),  and if an invoice is attached (and which kind). Also, any special actions associated with the letters will be listed.


The Preview All Letters option produces a continuous file of all of the letters in the system.  This is a quick way to review the letters.  If you choose to include the support forms, then any relevant registration forms or invoices are also included in the report.  The report can be saved as a pdf file. However, in our office, we used this function to make a notebook of all of the letters that are currently in the system.  This lets us quickly view which letters might need an update.  We also labeled the letters with any special instructions that need to be followed such as if it should be sent by certified mail.
Have fun with this feature and add a comment if you have any ideas for other great uses of this feature.

Comments

Popular posts from this blog

In Memory of...

I was fortunate enough to be able to travel to Washington DC during National Police Week .  While there, the Hubster ran the Police Week 5K and we visited the Law Enforcement Officers Memoria l.  The memorial is a sobering reminder that so many have given all in the pursuit of public safety.  Unfortunately, it was raining so the pictures aren't great, but the rain seemed fitting--almost as if angels were mourning with those gathered there.  The memorial itself is surrounded by a beautiful park setting with trees and seasonal flowers and is composed of two curved marble walls engraved with the names of the more than 19,000 officers who have died. Each of the memorial walls is flanked by a lion protecting its cubs and keeping silent vigil. Seal embedded in center of the memorial plaza It seems that every day a new name is added to the list that will be inscribed just before Police Week begins.  The park and memorial are beautiful and worth a stop if ...

Albemarle County Ordinance Update

A dministrators of false alarm units are often called on to present information to the local government officials.  In preparation for my debut briefing the Supervisors in my county, I visited Albemarle County last week for their  Board of Supervisors meeting .  The Albemarle County Police Department was before the board to present some updates to their false alarm ordinance so it was a good opportunity to witness public reaction.  The great thing about local government is that the public has the opportunity to participate.  Albemarle County and many other counties allow citizens to have their time to air their opinions simply by signing up before the meeting begins.  The number of people who sign up, determines how much time each speaker is given.  For this meeting, there were so many people signed up, that the time limit was reduced to two minutes each. The agenda for each meeting is generally posted in advance but the public commentary doe...

Queen of the Dairy

Did you know that the Dairy Queen Blizzard turned 25 last year?  I remember when the Blizzard was introduced which makes me officially...old.  Anyway, there was no Dairy Queen in the town where I grew up but there was one where my great grandfather lived.  Do you remember when a trip longer than 15 minutes lasted fuh evah?  When I was little, the 65 minute drive to my great grandfather's small town felt like an eternity.  Maybe it felt so long  because  I was hoping for that extremely rare occurrence of a stop at the Dairy Queen.  My parents were teachers  and the budget was always tight, but occasionally we would stop at DQ and we could get a small cone.  We never got to choose--it was always just that small vanilla cone, but it was a treat nonetheless. Once I was able to drive and had a job, those stops at DQ were almost mandatory when I ventured on my own to my grandparents house.  I probably tried something different each time-...